Smart working is the basis of today’s work. Let’s find out the elements for an introduction to effective smart working.
The work environment is constantly changing . This is nothing new and the pandemic period we are facing has given an overwhelming confirmation of this, which has led even the least inclined managers, at least initially, to adopt smart insurance working .
The way of conceiving work has now irreversibly changed, the habits and needs of people have changed, who today demand the freedom to choose independently where to work and when .
To make all this work, it is important that top management study a smart working project based on trust in people and the support of an enabling technology . But what are, in practical terms, the tools to effectively introduce smart working in the company?
Below is a list of the “never again without” for every company that approaches this world.
Never again without: digital workspace
The effectiveness of a smart working project largely depends on the ability of organizations to manage organizational change .
The digital workspace is a flexible workspace where teams are connected and can collaborate remotely thanks to the use of ad hoc tools.
A digital workspace gives people the opportunity to have everything they need just a click away and includes some essential components:
- mailbox , in many cases connected to a calendar, the basis for consultation and planning of the various meetings and work and non-work activities to be carried out;
- internal chats for quick and direct alignments;
- cloud and shared documents , i.e. a space where everything (documents, graphics, useful resources, etc.) is in its place. The use of cloud resources reduces research times and increases the ease with which teams and people can exchange corporate resources necessary for their work;
- specific management software : whether it is for Human Resources management or CRM, each organization implements its own management software, often different from department to department. To avoid fragmenting company information and data and to improve communication between different software, the recommendation is to implement tools that are part of the same suite , and which are therefore designed to be used in an integrated manner within an organization.
We therefore need a space that is a Hybrid workplace .
Never again without: physical tools
Whether you work from home or on the other side of the world, it is important to have everything you need to be as efficient and operational as when you go to the office. Companies could provide their people with a sort of “smart worker kit” complete with power bank and emergency hotspot connection.
Never again without: trust
We can take advantage of the best tools, the best workspaces and have more than performing devices, but none of these tools will lead to good results if the basis of smart working is not trust.
Usually, in the workplace, managers try to minimize error by exercising control , with the effect of harnessing the autonomy of individuals and teams in the exercise of their work. In a smart working context, the organizational culture based on control must be replaced by one based on trust. The higher the level of trust in people, the more they will be able to perform by organizing their work independently, giving the right priority to activities that are important for themselves and for the team, determining the most appropriate times and places for carrying out a task.